'How Wolverine Solution shipped a NetSuite-connected React/Next.js dashboard for a 12-location wholesale distributor in 8 weeks — fixed scope, fixed price, production-ready Terraform on AWS.'
Keyword math: “case study saas dashboard built for wholesale distributor” is a commercial / BOFU query — we estimate 20–60 monthly searches (US + EU), difficulty ~24–30 on a 1–100 scale. Intent is evaluation: buyers want proof an agency has shipped this exact ICP + stack before they book a scoping call. We win because the SERP shows generic “portfolio” pages with no architecture detail, no fixed-scope framing, and no NetSuite/ERP connector specifics. Data caveat: GSC (2026-08-24) shows 0 impressions for this exact phrase; validate with DataForSEO (~$5 credit) before heavy promo. KPI: URL indexed + ≥15 impressions for target keyword in 60 days; ≥1 qualified scoping call citing this page in 90 days. Review date: 2026-10-26.
Wolverine Solution built a React / Next.js SaaS dashboard for a 12-location wholesale distributor on NetSuite. Fixed scope. Fixed price. Live in 8 weeks.
It replaced spreadsheet order tracking with real-time inventory, automated purchase-order routing, and role-based access for warehouse managers, sales reps, and finance. Stack: TypeScript, PostgreSQL on RDS, Terraform-provisioned AWS (VPC, ECS Fargate, ALB, CloudFront, WAF), GitHub Actions CI/CD, Datadog APM. Results: 92% fewer manual order-entry hours, zero critical bugs after launch, and the client’s team owns the infra and code outright.
A Midwest regional wholesale distributor (12 locations, $180M ARR) already ran NetSuite ERP. Day-to-day order tracking, inventory allocation, and purchase-order approvals still lived in Google Sheets and shared drives.
Finance burned 18 hours a week reconciling spreadsheet drift. Warehouse managers had no live available-to-promise (ATP) view across locations. Sales reps sent customers screenshot emails. The CTO wanted a fixed-scope, fixed-price build — not open-ended T&M — with production infra sitting in their AWS account from day one.
We ran a paid discovery sprint (2 weeks, $12K) and left with a Scope of Work (SOW): acceptance criteria, an exclusion list, and a Notion scope checklist the client signed.
Fixed deliverables: (1) NetSuite SuiteTalk REST connector with incremental sync, (2) React/Next.js dashboard with role-based routes (Warehouse, Sales, Finance, Admin), (3) PostgreSQL schema for denormalized ATP views, (4) Terraform modules for VPC/ECS/RDS/CloudFront/WAF, (5) GitHub Actions pipeline with staging/prod promotion gates, (6) Datadog dashboards + PagerDuty alerts. Exclusions: NetSuite customization, historical data migration beyond 24 months, native mobile apps. Total fixed price: $84K, 8 calendar weeks, 2-week warranty window.
[Internal link: fixed-scope discovery sprint]
NetSuite → AWS Lambda (Node.js 20) → EventBridge → RDS PostgreSQL → Next.js (React 18, App Router) → CloudFront → Browser.
The Lambda connector fires every 15 minutes on EventBridge Schedule. It pulls modified SalesOrder, ItemFulfillment, PurchaseOrder, and InventoryItem records over SuiteTalk REST (token-based auth), upserts into partitioned tables, and materializes ATP views with pg_partman. Next.js server components render the dashboards; swr handles client mutations. Terraform state sits in the client’s S3 backend with DynamoDB locking. Secrets live in AWS Secrets Manager, rotated by Lambda.
NetSuite SuiteTalk caps you at 5,000 requests/hour per account. We use exponential backoff with jitter, batch GETs via the q parameter, and keep a local cursor table (last_synced_at per record type) so sync stays incremental.
For near-real-time order confirmation, we added a Suitelet webhook that pushes SalesOrder create/update events through API Gateway → Lambda → EventBridge — no waiting on the 15-minute poll. The dashboard shows a “last sync” timestamp per module. Finance sees ≤2-min lag on orders, ≤15-min on inventory.
| Role | Routes | Key Actions | Data Scope |
|---|---|---|---|
| Warehouse Manager | /warehouse/* |
Pick/pack confirmation, bin transfers, cycle count entry | Assigned location(s) only |
| Sales Rep | /sales/* |
Customer order lookup, ATP check, quote-to-order | Assigned accounts + house accounts |
| Finance | /finance/* |
PO approval queue, reconciliation dashboard, aging reports | All locations, read-only NetSuite GL |
| Admin | /admin/* |
User provisioning, sync monitoring, feature flags | Full system |
Auth is NextAuth.js (credentials + SAML for Okta/Azure AD). Row-level security sits in PostgreSQL policies and Next.js middleware.
| Metric | Before | After | Method |
|---|---|---|---|
| Manual order-entry hours/week (finance) | 18 | 1.5 | Time-study + Jira ticket count |
| Stock-out incidents/month | 14 | 2 | NetSuite ItemFulfillment exceptions |
| PO approval cycle (avg hours) | 36 | 4 | Workflow timestamp diff |
| Critical bugs post-launch (30 days) | N/A | 0 | Datadog APM + Sentry |
| Infra cost/month (AWS) | N/A | $1,140 | CUR + FinOps dashboard |
Their internal team runs deploys through GitHub Actions now. We handed off runbooks, architecture decision records (ADRs), and Terraform module docs in their Notion.
[Internal link: aws landing zone terraform for early stage saas]
8–10 calendar weeks from signed SOW to production deploy for a NetSuite-connected dashboard with role-based access, Terraform infra, and CI/CD. The discovery sprint (2 weeks) runs before the build and is billed separately.
$75K–$110K, depending on location count, how deep the NetSuite customization goes, and whether you need Suitelet webhooks for sub-15-min freshness. We quote after the paid discovery sprint.
The fixed scope covers 24 months of incremental sync. Full historical migration (5+ years) is a separate fixed-scope add-on with its own SOW and acceptance criteria.
Yes. Every engagement includes repo handoff, Terraform state in your AWS account, runbooks, ADRs, and a 2-week warranty window where we pair on your first independent deploy.
Same fixed-scope model. We swap the SuiteTalk connector for OData v4 / Business Central APIs, adjust the sync Lambda, and keep the React/Next.js + Terraform + PostgreSQL stack. [Internal link: custom customer portal for wholesale distributors]
See also: SaaS dashboard developer for wholesale distribution