UI/UX design agency for B2B SaaS dashboards: fixed-scope deliverables, timeline, and cost ranges

You looked up a UI/UX design agency that can ship a B2B SaaS dashboard on a fixed scope. Open-ended retainers burned you once already. You want the deliverables list, the timeline, the USD and EUR cost, and what lands in your lap at handoff. That is the only question this page answers.

Wolverine Solution is a Montréal fixed-scope software studio serving US and EU teams. We design and build web applications in React and Next.js, mobile apps in React Native, AI & LLM systems with RAG pipelines and tool-calling agents, and embedded product strategy for early-stage founders. Dashboard work sits among our three highest-volume engagements, next to customer portals for wholesale distributors and internal tools for multi-location operators. Below: how we scope, price, and ship a B2B dashboard UI/UX engagement — no fog.

What does a UI/UX design agency actually deliver for a B2B SaaS dashboard?

A fixed-scope B2B dashboard UI/UX engagement delivers five named artifacts: a Figma source file with a design system (tokens, components, variants), an annotated component spec (props, states, a11y notes), an interaction map for every state (loading, empty, error, permission-gated), a clickable Figma prototype covering 8–15 key flows, and a developer handoff package with redlines, asset exports, and a written Figma-to-code mapping document for React, Tailwind, and shadcn/ui — or your stack.

Most agencies sell “design” as a moodboard. We treat it as a buildable spec. The handoff package is what your engineers (or ours) actually use to ship the MVP without guessing what a designer meant. Every deliverable is line-itemed in the SOW before the first invoice. The only variable left is how many flows you want covered in Figma before we cut scope.

Typical in-scope artifacts on a Wolverine dashboard engagement:

• Figma library with design tokens (color, spacing, type scale) wired to a Storybook-ready component map.
• 8–15 annotated flows (e.g., onboarding, billing, role-based access, reporting).
• Empty / loading / error / permission-denied state coverage for every flow.
• WCAG 2.1 AA contrast and keyboard-nav review on every screen.
• A short written design rationale doc (1–2 pages) explaining trade-offs so future hires inherit the system.
• A developer handoff doc mapping every Figma component to a React + Tailwind class recipe.

Typical out-of-scope (quoted separately if you want it): motion design beyond functional micro-interactions, illustration beyond simple iconography, brand identity work, and copywriting beyond placeholder text.

How long does a fixed-scope B2B dashboard UI/UX project take?

A fixed-scope B2B dashboard UI/UX engagement runs 6 to 10 weeks end-to-end: week 1 is a discovery sprint, weeks 2–4 are information architecture and wireframes in low-fi, weeks 4–7 are high-fi Figma design plus iteration, and weeks 8–10 are developer handoff, Storybook setup, and QA against the spec.

The single biggest schedule killer is the client side. We do not need a perfect product spec — we need one subject-matter expert (a founder, head of product, or ops lead) available for two 60-minute calls per week and able to review a Figma link with written comments inside 48 hours. Stretch that response window to a week and every other milestone slips by a week. We put this in the SOW so neither side can claim surprise later.

A typical weekly cadence:

• Week 1 — kickoff, stakeholder interviews, audit of any existing screens, jobs-to-be-done map, success metrics written down.
• Weeks 2–3 — wireframes (low-fi) for every flow; first round of in-person or written review.
• Weeks 4–6 — high-fi Figma screens, design system tokens, component variants, empty / loading / error states.
• Week 7 — usability test with 3–5 end users (we run it, you watch) and a written findings memo.
• Weeks 8–10 — iteration, developer handoff package, Storybook scaffold, and a recorded walkthrough for your engineers.

If you also want us to build the dashboard in Next.js or React Native, the design phase slots into a longer 12–18 week build. We price the design phase separately so you can take the Figma file to another shop if you prefer.

What does a fixed-scope B2B dashboard UI/UX engagement cost in 2026?

A fixed-scope UI/UX design engagement for a B2B SaaS dashboard runs USD 18,000 – 48,000 (roughly EUR 16,500 – 44,000) depending on flow count, depth of the design system, and whether usability testing is included. Mid-market dashboards with 10–15 flows and a documented design system typically land at USD 28,000 – 36,000.

The range is wide because scope varies. A 5-flow MVP admin panel is a different job than a 20-flow enterprise console with SSO, audit logs, and role-based access for three user types. We do not publish hourly rates because we do not sell hours — we sell a named scope, a fixed price, and a delivery date.

Scope tier	Flows covered	Design system	Usability testing	Typical 2026 price (USD)
Lean MVP	5–7	Tokens + 10 components	Optional (+USD 4,000)	18,000 – 24,000
Growth dashboard	10–15	Full library, Storybook-ready	Included	28,000 – 36,000
Enterprise console	18–25	Full library + SSO / RBAC states	Included + 2 rounds	38,000 – 48,000

What’s in the price: every artifact listed in the first section, two rounds of Figma revisions per flow, the developer handoff package, and a 30-day window for clarification questions after delivery. What’s not: frontend build, backend work, brand identity, illustration beyond iconography, and motion design beyond micro-interactions. We will tell you upfront if something is out of scope — we do not bill surprise hours.

For a sense of where design fits in the larger product budget, a full fixed-scope dashboard build (design + React / Next.js frontend + PostgreSQL backend + Terraform on AWS / GCP) typically runs USD 90,000 – 180,000 depending on the same scope variables.

Who is this engagement model a bad fit for?

A fixed-scope UI/UX engagement is a bad fit if your product is still pre-PMF with no clear primary user, if you need exploratory research across multiple personas before any flows exist, or if you want a long-term design retainer with embedded designers — we do not sell that, and we will refer you to shops that do.

Honesty saves both of us time. We are a bad fit if:

• You have not yet validated who the dashboard is for and what they need to do in it.
• You want the same designer sitting in your Slack for six months. We staff sprints, not seats.
• You need motion, brand, or illustration as the primary deliverable. We sub-contract that work to specialists we trust, but it adds cost and timeline.

If any of the above fits, we will point you to a research-led agency or a design retainer shop. We would rather lose the deal than ship a scope we cannot stand behind. That is also why our comparison pages against Sophylabs, Brocoders, Very Creatives, Shipkit, and DBB Software are blunt about pricing — we want founders to choose the right vendor, not just us.

How does Wolverine Solution’s design process compare to hiring in-house?

A Wolverine fixed-scope UI/UX engagement costs roughly 40–60% of hiring a mid-level product designer in-house for the same 6–10 week window, and ships with a Figma library, design system, and developer handoff package that a single in-house hire rarely has time to produce while also attending standups.

A full-time product designer in the US or EU runs USD 95,000 – 140,000 base plus 25–35% overhead, plus Figma seats, recruiting fees, and 2–3 months of ramp before they are useful. For a one-cycle dashboard project, that math does not work. Fixed-scope agency work is the right answer when the scope is known and the timeline is finite.

We are not a substitute for a great in-house design lead. We are a substitute for recruiting one when you need a shipped design system and a Figma library in two months, not in two quarters.

What should you prepare before scoping a B2B dashboard UI/UX engagement?

To scope a B2B SaaS dashboard UI/UX engagement cleanly, prepare three artifacts before the first call: a flow list (the 5–15 things a user must do in the product), a stack note (React vs Vue, Tailwind vs CSS-in-JS, shadcn/ui vs MUI), and a reference deck of 3–5 dashboards you like or hate. Without these, we cannot quote a fixed scope and we will refuse the engagement.

Skip the inputs and you kill the project before it starts. We will not quote without them. If you do not yet have a flow list, we offer a paid 1-week discovery sprint (USD 6,000 – 8,000) that produces one and rolls into the design SOW if you continue.

Inputs we ask for on the scoping call:

• Flow list — even rough — for the 5–15 most important user jobs.
• Stack note — what the frontend is or will be, including component library preferences.
• Reference deck — 3–5 dashboards you admire, and 1–2 you actively dislike, with a one-line reason for each.
• Access — a Figma viewer seat, your current repo (if any), and time on the calendar of one subject-matter expert.
• Constraints — any hard deadlines (SOC 2 audit, Series A demo, customer renewal), and any non-negotiable accessibility or compliance requirements (WCAG 2.1 AA, HIPAA, GDPR).

Bring those five and we can turn a scoping call into a fixed-price SOW inside 5 business days.

FAQ

How do you handle design revisions in a fixed-scope engagement?

Each flow includes two rounds of revisions in the SOW. A “round” is one consolidated set of written comments, not a stream of one-off Slack messages. Additional rounds are quoted at USD 1,200 per flow so neither side is surprised by scope creep.

Do you work in our existing Figma file or start a new one?

Both. If your Figma file has a usable design system, we work in it. If it is empty or built on a different component model, we start a new library, hand it off, and your team can merge later. We document the choice in the SOW.

Can you also build the dashboard after design is done?

Yes. The UI/UX phase is a standalone SOW. If you want Wolverine to build the Next.js / React frontend and PostgreSQL / AWS backend, we quote a separate fixed-scope build engagement, typically USD 90,000 – 180,000 total. We can also hand the Figma to your in-house engineers.

What if our users hate the designs after we launch?

Every Wolverine design engagement ends with a usability test on the high-fidelity prototype, and we deliver a written findings memo with severity-ranked issues. Most clients ship 70–80% of the design as-is and use the memo to prioritize post-launch iteration. We do not offer free rework after handoff, but we will tell you which issues we think are worth fixing before launch.

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Ready to scope a dashboard? If you have a flow list, a stack note, and a reference deck, send them to [email protected] with the subject line “Dashboard design scope.” We will respond with a fixed-price SOW inside 5 business days, or tell you honestly that we are the wrong shop and refer you to a research-led agency that fits.

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Need this built? Our team does fixed-scope fixed-price mvp — scoped, priced and delivered in weeks.